McDermott Associates
Case Studies break line

Designed new Filing Structure

500 persons


Initial objective to quantify on-floor, semi-active and archive filing quantities for move from Tolworth to Page St

Post report remit to develop classification system for centralising filing

Devise new registration procedures

Train administration staff in new methods


Audited all files on Tolworth site

Identified current, semi-active and archive quantities

Sought Parliamentary Records Office approval for proposals

Adapted existing CRMS (Crown? Records Management System) as file register vehicle

Developed theme and sub-theme system in conjunction with Chief Vetinary Officer

Agreed key names with different vetinary groups

Carried out physical separation of files into different categories and re-labelled

Input data into CRMS system

Wrote procedures for new registration system - approved by Parliamentary Records Office


Successful physical move to new Page St offices

Improved knowledge management

Established key words in preparation for spearhead electronic document management system